Features
Space Zen is built to include features that are easy to use, useful and at the same time, powerful. Have a scroll through our main feature list below and click into each one to find out more information.
Asset Management
Complete lifecycle tracking for all equipment and assets. Use QR codes for instant identification and maintenance history access on the go.
View Asset ManagementWork Order Management
Automate reactive and planned work orders. Assign tasks to technicians, track progress in real-time, and capture proof of completion with photos and signatures.
View Work Order ManagementPreventive Maintenance (PPM)
A calendar view for every planned maintenance task. See every pending and completed task in one place, across sites, assets and teams.
View Preventive Maintenance (PPM)Contract Management
Track contract lifecycle, renewals, and vendor compliance in one centralized platform. Automate notifications and ensure all service level agreements are met consistently.
View Contract ManagementInventory & Spare Parts
Monitor spare parts and supplies across multiple locations. Streamline procurement with automated reorder alerts and vendor evaluation.
View Inventory & Spare PartsProcurement & Vendor Management
Automate procurement workflows, manage vendor relationships, and track purchasing performance across your organization.
View Procurement & Vendor ManagementHSE Incident Management
Comprehensive health, safety, and environmental incident tracking. Incident reporting, risk assessments, and compliance monitoring with full audit trails.
View HSE Incident ManagementReal-Time Performance Management
Define and track service level agreements for internal teams and external vendors. Get real-time alerts for potential breaches and automated reporting.
View Real-Time Performance ManagementInspection Management
Structured inspections for assets and facilities with mandatory checklists, photo evidence, and compliance tracking.
View Inspection ManagementDigital Checklists & Forms
Digitize your operational workflows with custom checklists, task forms, and audit sheets for field teams.
View Digital Checklists & FormsLocation Based Maintenance
GPS-enabled maintenance for landscaping, cleaning, and outdoor facility services. Track staff locations and task completion in real-time.
View Location Based MaintenanceBio Medical Assets
Specialized CMMS for medical equipment calibration and healthcare compliance. Meet rigorous health standards with automated audit trails.
View Bio Medical AssetsUtility Billing
Real-time multi-utility monitoring and automated billing for electricity, water, and gas. AI-driven analytics for cost optimization.
View Utility BillingSustainability & ESG Tracking
Track environmental impact, energy consumption, and ESG metrics to meet sustainability goals and regulatory requirements.
View Sustainability & ESG TrackingSnagging & Defect Management
Digital snag lists and automated move-in/move-out workflows for property developers. Ensure high-quality transitions from construction to operations.
View Snagging & Defect ManagementSoft Service Management
Comprehensive cleaning, housekeeping, and linen management. Room-by-room assignments and quality control protocols.
View Soft Service ManagementCustom Dashboards & KPI Reporting
Track key performance indicators and critical metrics with customizable real-time reporting dashboards.
View Custom Dashboards & KPI ReportingTime and Track
Advanced time tracking and resource management capabilities for field and facility teams.
View Time and TrackProperty & Portfolio Management
Comprehensive property and facility management features. Organize portfolios by property, building, floor, and unit.
View Property & Portfolio ManagementQR & Barcode Asset Tracking
QR and barcode generation and scanning for instant asset identification and history access in the field.
View QR & Barcode Asset TrackingMulti-Channel Communication
Engage with tenants, vendors, and teams across multiple channels including email, SMS, and in-app notifications.
View Multi-Channel CommunicationIoT & Smart Building Integrations
Connect with IoT sensors, BMS, and smart devices for real-time facility monitoring and automated control.
View IoT & Smart Building IntegrationsAnalytic Reports
Detailed analytics and customizable reporting dashboards for all maintenance and operational activities.
View Analytic ReportsCost Management
Track expenses, budgets, and overall maintenance costs with deep financial visibility.
View Cost ManagementRFID & NFC Enabled Operations
Advanced identification and tracking using RFID and NFC for secure and automated facility operations.
View RFID & NFC Enabled OperationsAI-Powered Scheduling
Intelligent resource allocation and task scheduling driven by AI to optimize operational efficiency.
View AI-Powered SchedulingDynamic Forms Builder
Create custom digital forms for any inspection, audit, or data capture requirement with a flexible builder.
View Dynamic Forms BuilderSmart Notifications & Escalations
Automated notification engine and multi-level escalation workflows for critical events.
View Smart Notifications & EscalationsDigital Audit Trails
Maintain unalterable and complete records for every action across the entire platform for total transparency.
View Digital Audit TrailsMulti-site Management
Manage and monitor operations across multiple properties and global locations from a single dashboard.
View Multi-site ManagementAPI Integration Ready
Connect Space Zen with your existing ERP, CRM, and other software tools via a robust API.
View API Integration ReadyOffline Mobile Support
Robust offline capabilities for mobile applications ensuring continuity in areas with poor connectivity.
View Offline Mobile SupportMobile Apps
ZenFix Field Service
ZenFix Field Service is an offline-capable mobile app for field technicians. Complete work orders without internet.
View ZenFix Field ServiceZen Connect Tenant
Zen Connect Tenant is a dedicated app for service requests, payments, and energy analytics.
View Zen Connect TenantTry our Maintenance Software
for Free
Try our digital maintenance management software for free. Set up your facilities, import your asset information and invite your team members for free.
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